Apply Now For Exhibit Space
Promote your products and services at the premier event for medical and clinical genetics professionals.
Download the Exhibit Prospectus for the 2011 ACMG Annual Clinical Genetics Meeting for detailed Exhibitor information, sponsorship, advertising and Exhibit Theater opportunities.
To view the floor plan - click here for a PDF Version
Interactive floor plan will be available after September 3
Apply by Email, Fax or Mail via printed Exhibit Space Application
Click Here to Download the Exhibit Space Application
Click Here to Download the Sponsorship & Advertising Application
Click Here to Download the Exhibit Theater Application
Click Here to View the Exhibitor Terms & Conditions
Apply ONLINE (Online application process will be available after September 3)
You must log on the system (click below were indicated) to apply online. Please note the following:
2010 Exhibitors
Use the password provided to you in last years exhibitor correspondence
(If you do not recall your password - there is a section to request that it be emailed to you)
Prior to 2010 Exhibitors or New Exhibitors
Company information may be in our system - enter your email where requested and the system will either send the
password - or indicate there is not a match in the system.
If you company is not in the system you may:
1) Apply for space by downloading and completing the PDF Exhibit Space Application (link above)
2) Email: acmgmeeting@acmg.net and a password will be sent to you. (This may take several hours)
Click HERE to login and create an Online Exhibit Space Application.
Click HERE to review the Terms and Conditions that you agree to when applying for booth space.
Exhibit Space Rates
Commercial Companies: $2,000 per 10’ x 10’ or 100 square foot space (multiple linear spaces and island space are available)
Non-Profit 1: $1,300 per 10’ x 10’ or 100 square foot space (multiple linear spaces and island space are available)
This exhibit category applies to the following types of organizations: academic or medical center affiliated laboratories, programs and publishers that hold non-profit status or any other “not for profit” entity that sells a product or service to the professional attendees or their institutions.
Non-Profit 2: $700 per 10’ x 10’ or 100 square foot space (multiple linear spaces and island space are available)
This exhibit category applies to the following types of organizations only: family/patient advocacy groups, membership/volunteer organizations and governmental agencies. Non-profits selling products or services should apply as Non-Profit 1 (see above).
Payment Terms
A 50% deposit is due at the time the application is submitted. Booth space will not be held or assigned without the full deposit. Payments can be made via check or credit card (Visa, MasterCard, or American Express). Checks should
be made payable to the American College of Medical Genetics (ACMG). Once assigned space, exhibitors will be invoiced for
the balance due and payment will be due 30 days from invoice date. Full booth payment must accompany applications
submitted after February 1, 2011.
Booth Space Includes:
• 8’ high draped back wall and 36” side drape (linear booths)
• One 7” x 44” identification sign (linear booths)
• Listing in the Program Guide
• Listing on the ACMG Meeting Web site
• Six badges for exhibit booth personnel per 10’ x 10’ space
Cancellation/Reduction of Space
Cancellations of booth space, Exhibit Theaters and Sponsorships, or requests for reduction of space must be made in writing and received by ACMG at least 60 days prior to the meeting or no later than January 17, 2011. Cancellations received by that date will be subject to a 50% cancellation fee. No refunds will be given for space cancelled or reduced less than 60 days prior to the meeting or after January 17, 2011.
Assignment of Space
For applications received through November 1, 2010 booth space is assigned on a Priority Point System. Booth assignments for applications received after that date will be assigned to the remaining space, if any, in the order of date received.
Priority Points are accumulated as follows:
10 points for application returned by October 1, 2010
5 points for application returned by November 1, 2010
5 points for each year exhibited since 2002
5 points for each 100 square feet reserved
10 points for sponsorship, advertising or ACMG Foundation support of $5,000 or less—previous year (current year if commitment made at the time of booth space application)
20 points for sponsorship, advertising or ACMG Foundation support of $5,001 – $10,000—previous year (current year if commitment made at the time of booth space application)
30 points for sponsorship, advertising or ACMG Foundation support over $10,000—previous year (current year if commitment made at the time of booth space application)
45 points for membership in the ACMG Foundation Corporate Partners Program
To be assigned exhibit space by accumulated points, the Exhibit Space Application and Contract, and the deposit must be
received on or before November 1, 2010. If two or more companies have the same number of points, they will be assigned in the order in which the application is received—or based on location of competitors. Applications received after November 1, 2010, will be processed and space assigned in the order that the applications are received.
Every effort is made to assign booths in accordance with exhibitor’s preference but no guarantee can be made as assignments depend on Priority Points, location of competitors and other requests. Please keep in mind that there are many
organizations applying for the same exhibit space. When noting your preferred booth location, try not to concentrate
all of your choices in one area (see floor plan—online at www.ACMGmeeting.net).
If at the time of making an assignment for a particular organization, the requested space(s) are no longer available, the best space available will be assigned. ACMG reserves the right to make adjustments to the floor plan and/or reassign an exhibitor’s location as deemed necessary for the overall good of the exhibition or for safety issues. Affected exhibitors will be consulted in such situations. Questions about the exhibit area or booth arrangement should be directed to ACMG Exhibits Management at (703) 921-0333.