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Registration Information

Press and Media:
Detailed registration information for the Press and Media can be located by clicking here.


Registration Material and Badge Pick Up

Badges will be available for pick up on-site – at the ACMG Registration Desk on the ground floor lobby of the Charlotte Convention Center. Photo ID will be required for picking up badges. Registration will be open the following days and hours:

Tuesday, April 10:                   10:00 am  –   7:00 pm 
Wednesday, April 11:               6:30 am  –   6:00 pm 
Thursday, April 12:                   7:00 am  –   6:00 pm 
Friday, April 13:                         7:00 am  –   6:00 pm 
Saturday, April 14:                    7:30 am  – 12:30 pm

Cancellation/Refund Policy

Cancellations must be submitted in writing.  All cancellations are subject to a nonrefundable processing fee of 20% of all registration fees paid and must be received by February 21, 2018 to be eligible for a refund. Cancellation notices should be sent via fax: (301) 718-9604 or email: acmg2018@acmg.net.  Allow four weeks for processing.

Cancellations received after February 21, 2018 will NOT be refunded.  After the deadline, in cases of emergency, refunds will be considered on a case-by-case basis. These requests must be made in writing (no telephone calls please), within 10 days after the meeting. Allow four weeks to process cancellations, refunds and review emergency requests after the deadline. 

Registration Transfers

Meeting registrations cannot be transferred to another person. If the registrant cannot attend the Annual Meeting for any reason, his/her registration must be canceled, and the replacement person must register for the meeting separately.

Special Accommodations/Assistance

The ACMG meeting is ADA compliant.  Any registrant who requires special accommodation or needs assistance to fully participate in the meeting will have the opportunity to indicate this during the registration process and will be contacted by ACMG to determine specific needs (note: dietary restrictions do not qualify as special accommodations).

Recorded Content – Access to online audio with synch to PowerPoints

Maximize your ACMG Annual Meeting experience with additional hours of recorded live content.  Log in information will be provided after the meeting to attendees purchasing the recordings to access these presentations in streaming media format. Recorded content will be available for sale on-site and post meeting at significantly higher prices. Short Courses will be made available for purchase post-meeting.

The Sunshine Act and National Provider Identification Numbers

Under the Physician Payment Sunshine Act (Section 6002 of the Patient Protection and Affordable Care Act), medical device, biologic, and drug companies are required to track all payments and transfers of value (TOV) to U.S. healthcare providers made on or after Jan. 1, 2012. Exhibitors will use NPI information to comply with federal disclosure mandate.  To assist 2015 ACMG Annual Meeting exhibitors in complying with the federal mandate, ACMG is requesting that attendees supply their NPI number (if applicable) when registering for the meeting. 

Email Communications

ACMG meeting related communications will come via email from ACMG and our meeting partners.  In many cases email communication may be “mass or bulk emails” – sent to all registered or potential attendees and/or the email address will be a “pseudonym email” such as acmg2018@acmg.net, acmg@tmiexpos.com, acmgmeeting@acmg.net, education@acmg.net and – the email addresses related to abstract submission, acmg2018@acmg.net and acmgmeeting@acmg.net – the email addresses that will confirm your registration and payment, or acmgsupport@cmrus.com - the email address that will confirm hotel reservations.

Bulk emails and “pseudonym email addresses” are often identified by firewalls and spam blockers as “spam.” To assure you receive all ACMG meeting related emails, request your IT department or IS help desk that any email that contains “ACMG” in the address is NOT blocked from transmitting or that the email addresses noted above are automatically accepted.  If your email does not go through an institution's email system – but through a server such as Hotmail, Gmail, etc. – you can set filter parameters directly.   

Event Policies

Consent for Use of Photographic Images: Registration and attendance at, or participation in, ACMG meetings and other activities constitutes an agreement by the registrant to permit ACMG’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions, audiotapes of such events and activities.

Use of Recording Equipment:  Taking photos, videos or audiotapes of slides, posters and presenters or questions and answers is strictly prohibited.  Copyright and intellectual property law is observed during all ACMG presentations, sessions and events.

Dress Code: Appropriate dress is business casual. A light jacket or sweater is recommended, as meeting rooms may be cool. Badges will be required for entry into all sessions and events.

Children and Guests: Children and guests are not permitted in educational sessions, and children under age 12 are not allowed into the Exhibit Hall.
 

Exhibitor Registration Information

There are two registration options for personnel who work for exhibiting companies:

Booth Personnel Badge
Each exhibiting company is entitled to six (6) COMPLIMENTARY badges per 10’×10’ space for Exhibit Booth Personnel. Exhibit Personnel Badges allow entrance to the exhibit hall during open exhibit hours and set up and dismantle hours. Exhibit Personnel Badges do allow admittance into scientific sessions on a space-available basis. Those registered as booth personnel cannot claim CME or CEUs or register for ticketed sessions such as Industry Supported Satellite Symposia, the Counselors Lunch and Forum, etc.  The Booth Personnel badge/registration category is meant for those personnel whose primary role at the ACMG Annual Meeting is to staff the booth. 

Full Conference Registration
Personnel who work for exhibiting companies and whose primary purpose of attending the meeting is to attend sessions and obtain CME, CEUs, register for ticketed sessions and obtain the registration bag must register in full.  Company personnel registered in full who need access to the exhibit hall during set up, dismantle or when the hall is closed to attendees should request "exhibitor credentials" when picking up their registration materials and they will be provided a badge that allows access to the exhibit hall at all times.

Exhibit company personnel should NOT be registered in BOTH categories. Over 85% of exhibiting companies have personnel that register and attend the meeting so discounts are not available, and by registering personnel in both categories it artificially inflates registration counts.  Exhibit managers should verify with their associates that they are not already registered in full prior to registering them for Booth Personnel Badges.

NOTE:  Exhibiting company personnel (those registered as Booth Personnel or Full Conference attendees), including vendors hired to work in their booth, may not solicit attendees, other exhibitors, meeting presenters, or meeting faculty from outside of their booth or elsewhere in the meeting venue, including at educational and scientific meeting rooms and poster sessions, and may not canvass in any part of the Exhibit Hall or meeting venue.