To be assigned exhibit space via the Priority Point system, the Exhibit Space Application and Contract, and the deposit must be received on or prior to November 16, 2018. If two or more companies have the same number of points, they will be assigned in the order in which the application is received—or based on booth size and/or location of competitors.
No exhibit space is assigned until after the November 17 cut-off date for Priority Point accrual. After the initial space assignment, all remaining space will be assigned on a first-come, first-served basis to the space remaining. Contracts are accepted until all exhibit space is sold.
Every effort is made to assign booths in accordance with exhibitor’s preference but no guarantee can be made as assignments depend on Priority Points, location of competitors and other requests. Please keep in mind that there are many organizations applying for the same exhibit space. When noting your preferred booth location, try not to concentrate all of your choices in one area (see floor plan)
If at the time of making an assignment for a particular organization, the requested space(s) are no longer available, the best space available will be assigned.
The point system for space assignment takes into consideration the company’s exhibiting, corporate sponsorship and advertising history. Many companies have accumulated points for several years; therefore, it is unlikely that a relatively new exhibiting company would be able to obtain a booth at or near the entrance(s) to the Exhibit Hall, or a corner booth location. New exhibitors should make booth selections with this information in mind in order to maximize the chance of securing one of the preferred booth locations requested on the Exhibit Space Application/Contract.
Exhibitors will have a better opportunity of receiving a preferred booth if the choices are in different areas of the floor plan rather than adjacent to each other or in the same aisle. When selecting booth choices, keep in mind that requests for corner booths far exceed the number of corner booths available. We recommend submitting your Application/Contract early to ensure the best selection of available space.
ACMG reserves the right to make adjustments to the floor plan and/or reassign an exhibitor’s location as deemed necessary for the overall good of the exhibition or for safety issues. Affected exhibitors will be consulted in such situations.
Companies with several divisions may choose to average points in order to be grouped together in the space assignment process. The process will allow each division to contract separately while maintaining their own identities (i.e. exhibit listing, badges, etc.)
If two or more companies wish to be assigned exhibit space adjacent to one another, each company must attach a cover letter to their Application/Contract for Exhibit Space, explain the request, and copy the other company. The space assignment will then be made by averaging the companies’ points.
Mergers and Acquisitions
Companies which have merged with, been purchased by, or have purchased another company, may use the exhibit points from either company alone, whichever is more favorable, but not the combined points of both companies. ACMG should be notified in writing that the acquisition or merger between companies has been completed and list the date of completion. Companies will have to select one company name to be used for all printed materials (badges, final program, etc.).
Companies requesting a transfer of points must be “directly related” to an exhibiting company in order to inherit those points. A “directly related” company shall be defined as a company that is wholly owned by a subsidiary or one which has merged with another company.