Henry B. González Convention Center | San Antonio
March 17-21, 2020 | Exhibit Dates March 18-20

Apply Now For Exhibit Space

Promote your products and services at the premier event for medical and clinical genetics professionals.  Apply for Exhibit Space online (50% deposit via credit card required) or by printing the Exhibit Space Application and sending via email, fax or mail. Application forms for additional items can be downloaded below.

Prior Exhibitors may apply online. You must log in to the Exhibitor system to apply online for booth space. Click the Apply for Booth Online button below to get started.
New Exhibitors must apply for space by downloading and completing the Exhibit Space Application and submitting by mail, email or fax.




Exhibit Space Rates

Commercial Companies
$3,975 per 10' x 10' or 100 square foot space
(multiple linear spaces and island space are available)

After January 15, late fees apply $4,325 per 10' x 10' or 100 square foot space
NEW: Start Up Pavilion
$2,000 per 10' x 10' or 100 square foot space
(limit of 10 noted on the floor plan)

After January 15, late fees apply $2,300 per 10' x 10' or 100 square foot space

This exhibit category - the all-new Start Up Pavilion will be a dedicated area for new market entrants which will be an all-inclusive, turnkey exhibit package which includes company graphics, carpeting, and electrical connectivity. See here. Refer to the 2020 ACMG Exhibit Prospectus - Page 5 for Eligibility Requirements or see below in the Start Up Pavilion section.
Non-Profit Organizations
$2,275 per 10' x 10' or 100 square foot space
(multiple linear spaces and island space are available)

After January 15, late fees apply $2,475 per 10' x 10' or 100 square foot space

This exhibit category applies to the following types of organizations: academic or medical center affiliated laboratories, programs and publishers that hold non-profit status or any other “not for profit” entity that sells a product or service to the professional attendees or their institutions.
Non Profit Organizations, Associations and Government Agencies
$750 per 10' x 10' or 100 square foot space
(multiple linear spaces and island space are available)
This exhibit category applies to the following types of organizations only: family/patient advocacy groups, membership/volunteer organizations and governmental agencies. Non-profits selling products or services should apply as Non-Profit.

Advocacy Organizations - Family/Patient Advocacy Pavilion
$750 per 10' x 10' or 100 square foot space - Carpet Only
(multiple linear spaces and island space are available)
or $900 per 10' x 10' or 100 square foot space - Furnished (Carpet, 6’ draped Table,
2 chairs, wastebasket)

(multiple linear spaces and island space are available)
This exhibit category is for those advoacy organizations wishing to be placed in the Family/Patient Advocacy Pavilion.

Payments can be made via check or credit card (Visa, MasterCard, Discover or American Express). Checks should be made payable to the American College of Medical Genetics and Genomics (ACMG). A 50% deposit is required to hold booth space. Exhibitors applying online will be required to pay the deposit during application (After January 15, 2020 the full booth fee will be due). Exhibitors faxing, emailing the PDF or mailing the exhibit space application will be invoiced for the deposit upon receipt. In order to remain PCI compliant, credit card information can be accepted online only and not via fax or email. Booth space will not be held or assigned without the full deposit. Once assigned space, exhibitors will be invoiced for the balance due and payment will be due 30 days from invoice date. Full booth payment must accompany applications submitted after January 15, 2020.
The NEW Start Up Pavilion will be the place for start up companies looking to take their businesses to the next level at the ACMG Meeting and is sure to be a top destination for attendees, potential partners and investors interested in discovering the latest and newest products and services in the genetics and genomics space. The all-new Start Up Pavilion will be a dedicated area for new market entrants looking for a lower cost alternative via an all-inclusive, hassle-free turnkey exhibit package which includes company graphics, carpeting, electrical connectivity and company listings in all related marketing and promotional materials. See here
Start Up Pavilion Qualifications:
• Start Up Pavilion Companies must be “start up” firms, seeking either “Seed / Start up” funding, introducing new products, and no larger than 100 employees
• Companies must be independently owned. They may not be subsidiaries of larger companies, or function as non-profits or divisions of government organizations. • Companies must have been founded within the past 5 years
• Companies may not have exhibited at more than two ACMG meetings in the past

Availability in the Start Up Pavilion will be limited and available on a first-come/first-served basis. See floor plan for Start Up Pavilion area. When ordering booth space online select “Start Up Pavilion Space”.
• 8’ high draped back wall and 36” side drape (inline booths).
• 7” x 44” booth identification sign with company name and booth number (inline booths).
• Six complimentary exhibit booth personnel badges per 10’ x 10’ booth.
• Admittance to Plenary Sessions, Concurrent Sessions and Oral Abstract Presentations (no CME or CEUs), based upon seating availability. Entry permitted by badge only.
• Opportunity to participate in the pre-meeting Buyers Preview Postcard Packet.
• Company listing in the online exhibitor directory on the ACMG Meeting website – www.acmgmeeting.net available approximately six (6) months pre-meeting and four (4)  months post-meeting to be used as a reference by meeting attendees.
• Listing of company, description and booth number in the meeting mobile app.
• Booth location on maps on www.acmgmeeting.net and the Mobile App.
• Exclusive opportunity to host attendee hospitality events during specified times during the meeting.
• Exclusive opportunities to provide meeting support, promotion and advertising.
• Exclusive opportunity to rent Exhibit Hall Meeting Rooms.
ACMG reserves the right to determine acceptability of applications for exhibit space. The purpose of the ACMG Annual Clinical Genetics Meeting and the accompanying exhibition is to further the education of professionals working in the field of medical genetics and genomics.

ACMG reserves the right to accept or reject at its sole discretion any application to exhibit and to determine the eligibility of any proposed exhibit. Applications and proposed exhibits will be accepted or rejected based on criteria including but not limited to the products’ or services’ professional or educational benefit to the attendees and direct relation to the practice and advancement of genetics and genomics; exhibits must be of an educational nature or provide practical application that emphasize instruments, products or services for use in teaching, research, treatment, or diagnosis; books or other publications in scientific fields of relevance to the interest of attendees; products or services consistent with the mission, purpose, and goals of ACMG; and spatial constraints in the exhibit hall.

ACMG reserves the right, without refund, to refuse to allow the placement or maintenance in the exhibition of any exhibit that does not in good faith substantially conform to the company description submitted for publication or which contains unrelated material(s). ACMG reserves the right to refuse applications of concerns not meeting standards required or expected. ACMG also reserves the right to close exhibits or parts of exhibits that reflect unfavorably on the character of the meeting. This applies to displays, literature, advertising novelties, souvenirs, conduct and attire of persons, etc.

The receipt of your deposit does not guarantee the assignment of exhibit space. If ACMG chooses not to or cannot assign your organization a space, a full refund of the deposit will be provided.
For companies that submit an application/contract on or prior to November 1, 2019 a Priority Point System is used to assign exhibit space. Booth assignments for applications received after that date will be assigned to the remaining space, if any, in the order of date received.

• 10 points for application received by October 4, 2019

• 5 points for application received by November 1, 2019

• 5 points for each year exhibited since 2009

• 5 points for each 100 square feet reserved

• 10 points for Annual Meeting sponsorship, advertising or ACMG Foundation support of $5,000 or less in the previous year (current year if commitment made at the time of booth space application)

• 20 points for Annual Meeting sponsorship, advertising or ACMG Foundation support of $5,001–$10,000 in the previous year (current year if commitment made at the time of booth space application)

• 30 points for Annual Meeting sponsorship, advertising or ACMG Foundation support of $10,001–$24,999 in the previous year (current year if commitment made at the time of booth space application).

• 40 points for Annual Meeting sponsorship, advertising or ACMG Foundation support between $25,000–$49,999 in the previous year (current year if commitment made at the time of booth space application).

• 50 points for Annual Meeting sponsorship, advertising or ACMG Foundation support between $50,000–$99,999 in the previous year (current year if commitment made at the time of booth space application).

Additional Points for companies designated as ACMG Foundation for Genetic and Genomic Medicine Corporate Partners*

•10 POINTS for Corporate Friend (giving level $5,000 or less)
•20 POINTS for Corporate Friend (giving level between $5,001 and $10,000)
•30 POINTS for Silver Partner(giving level $10,000+)
•40 POINTS for Gold Partner(giving level $25,000+)
•50 POINTS for Platinum Partner (giving level $50,000+); Diamond Partner (giving level $100,000+) and Diamond Champion Partner (giving level $250,000+)

To be assigned exhibit space via the Priority Point system, the Exhibit Space Application and Contract, and the deposit must be received on or prior to November 2, 2019. If two or more companies have the same number of points, they will be assigned in the order in which the application was received—or based on booth size and/or location of competitors.

No exhibit space is assigned until after the November 2 cut-off date for Priority Point accrual. After the initial space assignment, all remaining space will be assigned on a first-come, first-served basis to the space remaining. Contracts are accepted until all exhibit space is sold.

Every effort is made to assign booths in accordance with exhibitor’s preference but no guarantee can be made as assignments depend on Priority Points, location of competitors and other requests. Please keep in mind that there are many organizations applying for the same exhibit space. When noting your preferred booth location, try not to concentrate all of your choices in one area (see floor plan).

If at the time of making an assignment for a particular organization, the requested space(s) are no longer available, the best space available will be assigned.

The point system for space assignment takes into consideration the company’s exhibiting, corporate sponsorship and advertising history. Many companies have accumulated points for several years; therefore, it is unlikely that a relatively new exhibiting company would be able to obtain a booth at or near the entrance(s) to the Exhibit Hall, or a corner booth location. New exhibitors should make booth selections with this information in mind in order to maximize the chance of securing one of the preferred booth locations requested on the Exhibit Space Application/Contract.

Exhibitors will have a better opportunity of receiving a preferred booth if the choices are in different areas of the floor plan rather than adjacent to each other or in the same aisle. When selecting booth choices, keep in mind that requests for corner booths far exceed the number of corner booths available. We recommend submitting your Application/Contract early to ensure the best selection of available space.

ACMG reserves the right to make adjustments to the floor plan and/or reassign an exhibitor’s location as deemed necessary for the overall good of the exhibition or for safety issues. Affected exhibitors will be consulted in such situations.

Multiple Divisions
Companies with several divisions may choose to average points in order to be grouped together in the space assignment process. The process will allow each division to contract separately while maintaining their own identities (i.e. exhibit listing, badges, etc.)

Co-marketing
If two or more companies wish to be assigned exhibit space adjacent to one another, each company must attach a cover letter to their Application/Contract for Exhibit Space, explain the request, and copy the other company. The space assignment will then be made by averaging the companies’ points.

Mergers and Acquisitions
Companies which have merged with, been purchased by, or have purchased another company, may use the exhibit points from either company alone, whichever is more favorable, but not the combined points of both companies. ACMG should be notified in writing that the acquisition or merger between companies has been completed and list the date of completion. Companies will have to select one company name to be used for all printed materials (badges, final program, etc.).

Companies requesting a transfer of points must be “directly related” to an exhibiting company in order to inherit those points. A “directly related” company shall be defined as a company that is wholly owned by a subsidiary or one which has merged with another company.
No part of any exhibit space assigned to an exhibitor may be reassigned, sublet or shared with another party. Exhibitors may display only those products or services that they manufacture or regularly distribute. This information must be included on the Application/Contract for exhibit space. Sharing of exhibit space is permitted only for divisions of the same company.
Requesting to avoid competitors, may affect booth space selection. For example, if the first choice in booth space is located near a competitor already assigned, the next best available space will be assigned. The more competitors you list, the more your booth assignment may be affected. Exhibitors are urged to list a maximum of five competitors on the Exhibit Space Contract/Application.

Questions about the exhibit area or booth arrangement should be directed to ACMG Exhibits Management at (703) 921-0333.

PLEASE NOTE: The receipt of your deposit does not guarantee the assignment of exhibit space. If ACMG chooses not to or cannot assign your organization a space, a full refund of the deposit will be provided.
Cancellations of booth space, Exhibit Theaters, Sponsorships, advertisements or any purchased item/service or requests for reduction of space must be made in writing and received by ACMG at least 60 days prior to the meeting or no later than January 18, 2020. Cancellations received by that date will be subject to a 50% cancellation fee. No refunds will be given for Exhibit Theaters, sponsorships or space cancelled or reduced less than 60 days prior to the meeting or after January 18, 2020.
Exhibiting companies that reserve exhibit space and do not provide ACMG with written notice of their inability to exhibit by March 17, 2020, will automatically be charged an additional lounge fee of $500, and are still responsible for paying any unpaid balance due of their exhibit fees.