Apply for Exhibit Space
Exhibit Space Rates
Commercial Companies
$4,300 per 10' x 10' or 100 square foot space ($43/square foot)
Corner booth: $4,750 per 10' x 10' or 100 square foot space ($47.50/square foot)
(multiple linear spaces and island space are available)
After January 31, 2024 late fees apply, $4,700 (inline) and $5,150 (corner) per 10' x 10' or 100 square foot space ($47/square foot and $51.50/square foot)
Start-up Pavilion Kiosk
$2,500 per kiosk
(limit of 10 noted on the floor plan)
After January 31, 2024 late fees apply, $3,000 per kiosk
This exhibitor category - the all-new Start-up Pavilion will be a dedicated area for new market entrants which will be an all-inclusive, turnkey exhibit package which includes company graphics, carpeting and electrical connectivity. Refer to the 2024 ACMG Exhibitor Prospectus - Page 8 for eligibility Requirements or see below in the Start-up Pavilion section.
Non-Profit Organizations 1
$2,600 per 10' x 10' or 100 square foot space
After January 31, 2024 late fees apply, $2,900 per 10' x 10' or 100 square foot space
Corner Booth Fee
Fee charged per corner $450
Non-Profit Organizations 1 category include academic or medical center affiliated laboratories, programs and publishers that hold non-profit status or any other “not for profit entity” that sells a product or service to the professional attendees or their institutions. Note: Academic labs owned and managed by for-profit entities must pay the Commercial Company booth rate.
Non-Profit Organizations 2, (Associations and Government Agencies)
$1,050 per 10' x 10' or 100 square foot space
After January 31, 2024 late fees apply, $1,250 per 10' x 10' or 100 square foot space
Non- Profit Associations and Government Agencies category includes membership/volunteer organizations and governmental agencies. Note: Non-profit organizations selling products or services should apply as Non-Profit 1 (see left).
Non-Profit Organizations 2, (Advocacy Organizations - Family/Patient Advocacy Pavilion)
Option 1 (carpet only) $1,050
Option 2 (furnished) $1,300
After January 31, 2024 late fees apply,
Option 1 (carpet only) $1,250
Option 2 (furnished) $1,500
The Family Patient Advocacy Pavilion will be a designated area for family and patient advocacy groups. This area will be carpeted by ACMG, and exhibitors in this category who are assigned to this Pavilion will have the option of a booth package with furnishings (for an additional fee).
Exhibit Space Rental Includes
- 8′ high draped back wall and 36" side drape (inline booths)
- 7"×44" booth identification sign with company name and booth number (inline booths).
- Six complimentary exhibit booth personnel badges per 10'×10' booth – allows entrance to exhibit hall during all installation, dismantle and regular exhibit, and hours, and admittance to Educational Sessions based upon seating availability. Entry permitted by badge only. (CE hours are not awarded). Additional badges $75 each.
- Exclusive opportunity to participate in a “Buyers Preview Shared Pack” pre-mailing to all attendees and ACMG’s target mail list (total of approximately 5,000 professionals.
- Booth location on maps on acmgmeeting.net and the meeting mobile app
- Company listing, product description and product category listing in the online exhibitor directory on the ACMG Meeting website — www.acmgmeeting.net, available approximately three (3) months pre-meeting and four (4) months post-meeting, to be used as a reference by meeting attendees.
- Company listing, product description and product category listing in the meeting mobile app — available approximately three (3) weeks pre-meeting and for one month post-meeting. - Display unlimited Press Releases in the onsite press room.
- Exclusive opportunity to host attendee hospitality events during specified times during the meeting.
- Exclusive opportunities to provide meeting support, promotion, and advertising.
- Exclusive opportunity to rent Exhibit Hall Meeting Rooms.
- Additional opportunities including Corporate Satellite Symposia and Exhibit Theaters.
NOTE: All exhibit booth space is sold as unfurnished and electricity, internet, etc. is not included. All exhibit booth spaces in the Exhibit Hall must be carpeted or covered with appropriate flooring (bare floors are not permitted). Carpet is NOT included and floor covering must be purchased by the exhibiting company.
Payment Terms
Applications to exhibit can be made online only, see above.
A 50% deposit is required at the time of application. Payments can be made via credit card (Visa, MasterCard, Discover or American Express), Wire Transfer or ACH remittance. If paying by ACH remittance or wire, payment must be received within ten (10) days of application. Applications will not be approved until the deposit is received.
WIRE INFORMATION and ACH REMITTANCE (Paper & Electronic):
Beneficiary name: ACMG
Bank of America
National Association; Baltimore, MD 21201
Routing number for ACH: 052001633 Routing number for wire transfer: 026009593
SWIFT/BIC: BOFAUS3N
Account number: 4460 4924 0744
Federal ID # - 52-1774227
Balance owed to be paid in full. There is an additional $35 fee for wire transfers.
Once assigned space, exhibitors will be invoiced for the balance due and payment will be due 30 days from invoice date, or no later than January 12, 2024. Full booth payment must be made for applications submitted after January 12, 2024.
Cancellation and/or Reduction of Space
Cancellations of booth space, Exhibit Theaters and Sponsorships, or requests for reduction of space must be made in writing and received by ACMG at least 60 days prior to the meeting or no later than January 12, 2024. Cancellations and reduction of space requests received by that date will be subject to a 50% cancellation fee. All cancellations and/or downsizes are subject to the 100% fee after this date, no refunds will be given. ACMG reserves the right to relocate exhibiting companies after downsizing and the right to resell any cancelled booth spaces.
Eligibility to Exhibit
The purpose of the ACMG Annual Clinical Genetics Meeting and the accompanying exhibition is to further the education of professionals working in the field of medical genetics and genomics. ACMG reserves the right to accept or reject at its sole discretion any application to exhibit and to determine the eligibility of any proposed exhibit. Applications and proposed exhibits will be accepted or rejected based on criteria including, but not limited to, the products or services’ professional or educational benefit to the attendees and direct relation to the practice and advancement of genetics and genomics. Exhibit displays must be of an educational nature or provide practical application that emphasizes instruments, products, or services for use in teaching, research, treatment, or diagnosis in genetics and genomics; books or other publications in scientific fields of relevance to the interest of attendees; products or services consistent with the mission, purpose, and goals of ACMG; and spatial constraints in the exhibit hall.
Companies whose focus is TENS Units, LED Skincare (Facial and Body), Cosmetic Products, handheld massagers and similar products are not allowed to exhibit under any circumstance, and applications to exhibit will be denied. Should an exhibitor representing any of these categories and any others with aggressive sales tactics be found on the exhibit floor, they will be removed immediately with no refund of fees paid.
Additionally, ACMG reserves the right, without refund, to refuse to allow the placement or continuation in the exhibition of any exhibit that does not in good faith substantially conform to the company description submitted for publication or which contains unrelated material(s). ACMG also reserves the right to close exhibits or parts of exhibits that reflect unfavorably on the character of the meeting. This applies to displays, literature, advertising novelties, souvenirs, conduct and attire of personnel, etc.
The receipt of your deposit and a reservation of a booth does not guarantee the assignment of exhibit space. If ACMG chooses not to or cannot assign your organization a space, a full refund of the deposit will be provided.
Start-up Pavilion
The Start-up Pavilion will be a dedicated area in the exhibit hall for start-up companies and new market entrants looking to take their businesses to the next level at the ACMG Meeting and is sure to be a top destination for attendees, potential partners and investors interested in discovering the latest and newest products and services in the genetics and genomics space. Start-up Pavilion Qualifications:
Availability in the Start-up Pavilion will be limited and available on a first-come/first-served basis. See floor plan for Start-up Pavilion area. When ordering booth space online select “Start-up Pavilion Kiosk”. Start-up Kiosk Fees: Until January 31, 2024 $2,500 After February 1, 2024 $3,000 |
Career Fair
Join us for a Career Fair during the ACMG 2024 Annual Clinical Genetics Meeting, on March 14 and 15 from 10:00 AM–1:00 PM in the Exhibit Hall. This event offers the opportunity for your organization to meet and recruit from a large pool of potential candidates for your available positions. The opportunity is available to every exhibitor category. Located in the Exhibit Hall, registered Annual Meeting attendees may participate at no additional cost.
Career Fair Fees (Career Fair Booth)
Companies exhibiting at the annual meeting $900 (additional)
Companies not exhibiting at the annual meeting $1,350
Included in the Career Fair Fee:
- 8' x 10' booth with one skirted 4' table, two side chairs, carpet and a wastebasket
- Two 3' side rails with drape and Exhibit Booth ID sign
- Two Exhibitor badges
- Listing on the Career Fair webpage at www.acmgmeeting.net
Career Fair Hours
Thursday, March 14: 10:00 AM - 1:00 PM
Friday, March 15: 10:00 AM - 1:00 PM
Organizations participating in the Career Fair must purchase at least one ACMG Career Center posting package, see below for packages and rates. All participating organizations will receive member rates.
ACMG Online Career Center Packages: Note: The purchase of a Career Fair Space must include the purchase of an online posting package in the ACMG Career Center. Below are special member rates for basic postings PLUS $75 savings on the enhancement. Once you’ve signed up for a Career Fair booth, you will then have access to the member-only Employee Job Posting rates for the ACMG Online Career Center.
30 day posting
|
60 day posting
|
90 day posting
|
Sponsorship Opportunity
Sponsor the Job Boards or the Head Shot Café to amplify your presence. See the Sponsorship page for details and pricing.
Assignment of Space
ACMG assigns booths based on a Priority Point System. This system rewards long-time exhibitors and those who have provided meeting sponsorship or ACMG Foundation support in 2023 or commit to 2024 support at the time of application. Exhibitors with a shorter history accrue points by submitting the application early, on the amount of square feet purchased and commitment to support the upcoming meeting via sponsorship and other support opportunities.
Applications (with the required deposit) received by the Priority Point Deadline are sorted based on points accumulated and assigned via highest to lowest priority points. For those companies with the same priority point total, the date of receipt and location of competitors will be taken into account when booth assignments are made.
Once applications for exhibit space received by the priority point deadline have been assigned, the remaining applications or those received after the deadline will be assigned on a first-received, first-assigned basis, to the remaining space if any. The final floor plan with assigned space will be available in December.
Priority Points are accumulated as follows:
- 10 points for application received by November 8, 2023
- 5 points for each year exhibited since 2010
- 5 points for each 100 square feet reserved
Meeting sponsorship and advertising activity at the 2023 meeting and/or the 2024 Annual Meeting if commitment is made at the time of booth application:
- 10 points for support of $5,000 or less
- 20 points for support between $5,001 - $10,000
- 30 points for support between $10,001 - $24,999
- 40 points for support between $25,000 - $49,999
- 50 points for support between $50,000 - $99,999
2023 – 2024 ACMG Foundation for Genetic and Genomic Medicine Corporate Partners:
- 10 points for Friend Partner (giving level under $25,000)
- 20 points for Silver Partner (giving level $25,000-$49,999)
- 30 points for Gold Partner (giving level $50,000-$99,999)
- 40 points for Platinum Partner (giving level $100,000 - $250,000)
- 50 points for Diamond Partner (giving level $250,000+)
Exhibitor Registration and Housing
Exhibitor Personnel Registration
Exhibit Booth Personnel Badges:
All booth personnel working in rented exhibit space must be registered. Each exhibiting company is entitled to the following Exhibit Personnel Badges for your booth personnel and company employees who will staff the booth.
- Six (6) Exhibit Personnel Badges per 10'×10' regular exhibit space
- Four (4) Exhibit Personnel Badges for the Start-up Pavilion
- Two (2) Exhibit Personnel Badges for the Career Fair
Additional Exhibit Personnel Badges over the above allotments: $75/badge
Exhibit Personnel Badges allow entrance to the exhibit hall during open exhibit hours and set up and dismantle hours. Exhibit Personnel (with an exhibit badge) can attend educational sessions that are not at full capacity — this includes concurrent sessions, plenary sessions and Platform Presentations. Exhibit booth personnel are NOT eligible for CME or CE.
Exhibit Company Full Conference Registrations:
Company representatives who wish to obtain CE credit and/or who attend the meeting for the purposes of attending sessions AND accruing CE credit must register in full for the meeting and pay the appropriate registration fee. Registration fees and the link to the full registration site are located in the Registration Section of www.acmgmeeting.net. Company personnel who are registered to attend sessions who will also work in the booth should request “exhibitor credentials” when picking up their badge so that they can access the hall when it is closed to attendees (i.e. during set up, dismantle and before exhibits open each day).
Note: Exhibit company staff registering as full registrants will book their hotel rooms through the attendee hotel reservation site using their registration confirmation number. Their room reservations should not be made in the exhibit block through the exhibitor housing site.
Registration instructions for requesting Exhibit Personnel Badges and full registrations will be provided to exhibitors with booth confirmations in December 2023.
Exhibit Hall Only Passes:
To maintain the professional value of the exhibition and ensure focus on the exhibits, access to the Exhibit Hall is limited to registered attendees. Exhibitors wishing to evaluate the meeting for future year participation should contact ACMG at acmgexhibits@acmg.net for registration options.
Online full conference attendee registration opened in October 2023 at www.acmgmeeting.net.
Exhibitor Hotel Reservations
ACMG has secured blocks of rooms at reduced rates in several hotels convenient to the convention center. Exhibitor housing will open in December 2023. The Delta Hotel Toronto will serve as the headquarter hotel and the other official hotels will be listed on the ACMG Meeting website. To ensure that the College avoids penalties and attrition charges, please book your reservations in the ACMG block. Exhibitors who book outside of the official ACMG housing block may lose Priority Points.
- Detailed information on the hotel booking process is outlined on the ACMG Website.
- All reservations must be made through ACMG’s Housing Partner – CMR (Convention Management Resources). Hotels will not accept direct reservations.
- Exhibiting companies must have already purchased booth space to make hotel reservations – the link to the hotel reservation system will be sent to exhibitors upon receipt of the application and/or in the booth assignment correspondence depending on when your application is received.
- The room block for this meeting frequently sells out prior to the cut-off date, so reservations should be made early – once the booth space is reserved.
- Exhibitors are urged to book rooms only for the nights they will definitely need. Please closely review the exhibit hours and your staffing schedule before making hotel reservations.
The Hotel Reservation Deadline is February 20, 2024. Group Reservations for sleeping rooms will be limited to ten (10) rooms. Should your group require additional rooms, please complete the online form provided in the housing reservation site.
Hotel and Mail List Scam Alert
Be aware of scammers posing as ACMG partners. Please utilize the ACMG Meeting Website (www.acmgmeeting.net) for all information on registration, hotels and meeting services.
Hotel Reservations:
CMR is the official hotel management company for the 2024 ACMG Meeting. No other hotel management company or travel agency is authorized to place reservations on behalf of ACMG. Please be aware that you may be contacted by telephone or email by companies or hotels claiming to be the official 2024 ACMG Annual Meeting housing providers. While these companies may appear to be affiliated with the ACMG Meeting and the ACMG block, they are not. ACMG and CMR cannot provide assistance in resolving any disputes. Should you be contacted by any agency other than CMR, please contact ACMG with their information so that we may follow up with these companies. NOTE: All official emails will come from an email address ending in acmg.net or cmrus.com.
Mail Lists:
ACMG does not sell, rent or share contact lists of members and meeting attendees. ACMG members, meeting attendees and exhibitors may be contacted by companies that falsely claim to have ACMG member and meeting attendee lists. These offers are scams. Do not reply to these offers Be aware of scammers posing as ACMG partners. Please utilize the ACMG Meeting Website (acmgmeeting.net) as your source for all information on registration, hotels and meeting services.