Apply for Exhibit Space

Subpage Hero

Apply for Exhibit Space

Prospectus

Exhibit Space Rates

Commercial Companies

$4,100 per 10' x 10' or 100 square foot space
(multiple linear spaces and island space are available)

After February 1, 2022 late fees apply, $4,500 per 10' x 10' or 100 square foot space

NEW: Start-up Pavilion

$2,000 per kiosk
(limit of 10 noted on the floor plan)

After February 1, 2022 late fees apply, $2,300 per 10' x 10' or 100 square foot space

This exhibitor category - the all-new Start-up Pavilion will be a dedicated area for new market entrants which will be an all-inclusive, turnkey exhibit package which includes company graphics, carpeting and electrical connectivity. Refer to the 2022 ACMG Exhibitor Prospectus - Page __ for eligibility Requirements or see below in the Start-up Pavilion section.

Non-Profit Organizations 1

$2,300 per 10' x 10' or 100 square foot space

After February 1, 2022 late fees apply, $2,500 per 10' x 10' or 100 square foot space

Non-Profit Organizations 1 category include academic or medical center affiliated laboratories, programs and publishers that hold non-profit status or any other “not for profit entity” that sells a product or service to the professional attendees or their institutions. Note: Academic labs owned and managed by for-profit entities must pay the Commercial Company booth rate.

Non-Profit Organizations 2, (Associations and Government Agencies)

$785 per 10' x 10' or 100 square foot space

Non- Profit Associations and Government Agencies category includes membership/volunteer organizations and governmental agencies. Note: Non-profit organizations selling products or services should apply as Non-Profit 1 (see above).

Advocacy Organizations - Family/Patient Advocacy Pavilion

Option 1 (carpet only) $785
Option 2 (furnished) $1,000

The Family Patient Advocacy Pavilion will be a designated area for family and patient advocacy groups. This area will be carpeted by ACMG, and exhibitors in this category who are assigned to this Pavilion will have the option of a booth package with furnishings (for an additional fee).

Payment Terms

Application can be made online only.  Detailed instructions are available at www.acmgmeeting.net in the “For Exhibitors” section.

A 50% deposit is required at the time of application.   Payments can be made via credit card (Visa, MasterCard, Discover or American Express), Wire Transfer or ACH Remittance.  If paying by check or wire, payment must be received within ten (10) days of application.  Applications will not be approved until the deposit is received.  

Checks should be made payable to the American College of Medical Genetics and Genomics (ACMG).  

WIRE INFORMATION and ACH REMITTANCE (Paper & Electronic):
Bank of America
7101 Wisconsin Ave., Suite 1101, Bethesda, MD 20814
Routing number: 052001633
Account number: 4460 4924 0744

Or, mail check to: ACMG Exhibits, 7101 Wisconsin Ave., Suite 1101, Bethesda, MD 20814

Once assigned space, exhibitors will be invoiced for the balance due and payment will be due 30 days from invoice date, or no later than January 14, 2022. Full booth payment must be made for applications submitted after January 14, 2022.

Cancellation and/or Reduction of Space
Cancellations of booth space, Exhibit Theaters and Sponsorships, or requests for reduction of space must be made in writing and received by ACMG at least 60 days prior to the meeting or no later than January 21, 2022. Cancellations received by that date will be subject to a 50% cancellation fee. No refunds will be given for space cancelled or reduced less than 60 days prior to the meeting or after January 21, 2022.  ACMG reserves the right to relocate exhibiting companies after downsizing and the right to resell any cancelled booth spaces.

NEW: Start-up Pavilion

Start-up Pavilion Qualifications:

  • Start-up Pavilion Companies must be “start-up” firms, seeking either “Seed / Start-up” funding, introducing new products, and no larger than 100 employees
  • Companies must be independently independently-owned. They may not be subsidiaries of larger companies, or function as non-profits or divisions of government organizations.
  • Companies must have been founded within the past 5 years.
  • Companies may not have exhibited at more than two ACMG meetings in the past (2019 and previous meetings).

Availability in the Start-up Pavilion will be limited and available on a first-come/first-served basis. See floor plan for Start-up Pavilion area. When ordering booth space online select “Start-up Pavilion Kiosk”.

Start-up Kiosk Fees:

Until January 31   $2,000                            After February 1    $2,300

Exhibit Space Rental Includes

  • 8′ high draped back wall and 36" side drape (inline booths).
  • 7"×44" booth identification sign with company name and booth number (inline booths).
  • Six complimentary exhibit booth personnel badges per 10'×10' booth – allows entrance to exhibit hall during all installation, dismantle and regular exhibit hours, and admittance to Educational Sessions based upon seating availability. Entry permitted by badge only. (CE hours are not awarded).
  • Exclusive opportunity to participate in a “Buyers Preview Shared Pack” pre-mailing to all attendees and ACMG’s target mail list (total of approximately 5,000 professionals.)
  • Company listing, product description and product category listing in the online exhibitor directory on the ACMG Meeting website — www.acmgmeeting.net, available approximately three (3) months pre-meeting and four (4) months post-meeting, to be used as a reference by meeting attendees.
  • Company listing, product description and product category listing in the Meeting Virtual Platform — available approximately three (3) weeks pre-meeting and for one month post-meeting.
  • Booth location on floor map on www.acmgmeeting.net and the Virtual Platform.
  • Exclusive opportunity to host attendee hospitality events during specified times during the meeting.
  • Exclusive opportunities to provide meeting support, promotion, and advertising.
  • Exclusive opportunity to rent Exhibit Hall Meeting Rooms.
  • Opportunity to upgrade the online exhibitor listing.

Eligibility to Exhibit

ACMG reserves the right to determine acceptability of applications for exhibit space. The purpose of the ACMG Annual Clinical Genetics Meeting and the accompanying exhibition is to further the education of professionals working in the field of medical genetics and genomics.

ACMG reserves the right to accept or reject at its sole discretion any application to exhibit and to determine the eligibility of any proposed exhibit. Applications and proposed exhibits will be accepted or rejected based on criteria including but not limited to the products or services, professional or educational benefit to the attendees and direct relation to the practice and advancement of genetics and genomics; exhibits must be of an educational nature or provide practical application that emphasize instruments, products or services for use in teaching, research, treatment, or diagnosis; books or other publications in scientific fields of relevance to the interest of attendees; products or services consistent with the mission, purpose, and goals of ACMG; and spatial constraints in the exhibit hall.

ACMG reserves the right, without refund, to refuse to allow the placement or maintenance in the exhibition of any exhibit that does not in good faith substantially conform to the company description submitted for publication or which contains unrelated material(s). ACMG reserves the right to refuse applications of concerns not meeting standards required or expected. ACMG also reserves the right to close exhibits or parts of exhibits that reflect unfavorably on the character of the meeting. This applies to displays, literature, advertising novelties, souvenirs, conduct and attire of persons, etc.

The receipt of your deposit does not guarantee the assignment of exhibit space. If ACMG chooses not to or cannot assign your organization a space, a full refund of the deposit will be provided

Priority Points Program

Priority Points are accumulated as follows:

  • 10 points for application received by December 17, 2021
  • 5 points for each year exhibited since 2010
  • 5 points for each 100 square feet reserved
  • 10 points for Annual Meeting sponsorship, advertising or ACMG Foundation support of $5,000 or less in the previous year (current year if commitment made at the
  •  time of booth space application).
  • 20 points for Annual Meeting sponsorship, advertising or ACMG Foundation support of $5,001 - $10,000 in the previous year (current year if commitment made at the time of booth space application).
  • 30 points for Annual Meeting sponsorship, advertising or ACMG Foundation support of $10,001 - $24,999 in the previous year (current year if commitment made at the time of booth space application).
  • 40 points for Annual Meeting sponsorship, advertising or ACMG Foundation support between $25,000 - $49,999 in the previous year (current year if commitment made at the time of booth space application).
  • 50 points for Annual Meeting sponsorship, advertising or ACMG Foundation support between $50,000 - $99,999 in the previous year (current year if commitment made at the time of booth space application).

Additional Points for companies designated as ACMG Foundation for Genetic and Genomic Medicine Corporate Partners*.

  • 10 POINTS for Corporate Friend (giving level $5,000 or less)
  • 20 POINTS for Corporate Friend (giving level between $5,001 and $10,000)
  • 30 POINTS for Silver Partner(giving level $10,000+)
  • 40 POINTS for Gold Partner(giving level $25,000+)
  • 50 POINTS for Platinum Partner (giving level $50,000+); Diamond Partner (giving level $100,000+) and Diamond Champion Partner (giving level $250,000+)