Exhibitors, Academic Institutions, hospitals, etc. may, with the prior written approval of the ACMG, hold certain types of events during ACMG 2022 in Nashville from Tuesday, March 22 through Saturday, March 26, 2022 (time restrictions also apply, please see times above).
Exhibit Company Staff Rooms
Offices: Rooms reserved on a 24-hour basis for exhibit company staff to use as an office, workroom, hospitality suite or meal room. ACMG 2022 attendees are not permitted in this space unless they are a full-time employee of the exhibiting company for which the room is reserved.
Meeting Rooms: Rooms reserved for exhibit company staff to use as a space to hold a pre-con meeting or a daily debrief meeting. ACMG 2022 attendees are not permitted in this space unless they are a full-time employee of the exhibiting company for which the room is reserved.
Receptions and hospitality events, university and hospital alumni events. Social functions are networking events only with no educational components. This includes events such as receptions and dinners held at nearby restaurants or special event venues.
Committee Meetings / Advisory Board Meetings / Investigator Meetings / Focus Groups
Committees, task forces, advisory/executive boards, investigator meetings or focus groups of or for exhibiting companies, universities, or nonprofit organizations, academic centers or nonprofits.
Any type of function held in conjunction with the ACMG Annual Clinical Genetics Meeting by exhibiting companies, attendees or other affiliates, whether at ACMG meeting facilities or at outside venues must be approved by ACMG. Such events may not be held during official ACMG events, scientific sessions, oral abstract presentations, exhibits or poster presentations.
Meeting space is limited, and In-Conjunction-With meeting requests will be considered on a first-come, first-served basis. The deadline for meeting requests is Wednesday, February 16, 2022. Space for these meetings will be approved only to requestors who are affiliated with ACMG, such as exhibitors, corporate sponsors, nonprofit organizations, ACMG members, and annual meeting attendees. Commercial companies must be contracted exhibitors in order to request meeting space. Requests for meeting space may be rejected if a company has not signed a contract by the February 16, 2022 deadline. Hotels in the ACMG room block will not reserve meeting rooms/function space for meetings for any individuals/organizations during the ACMG meeting without prior approval from ACMG. Once approved, your company will work directly with the ACMG meeting facilities or outside venue staff to arrange for space, set up, food/beverage, audiovisual equipment, etc.