Apply for Exhibit Space, Sponsorship and Promotional Activities

Cancellation and/or Reduction of Space Cancellations of booth space, Exhibit Theaters, Exhibit Hall Suites and Sponsorships, or requests for reduction of space must be made in writing and received by ACMG at least 60 days prior to the meeting, or no later than February 12, 2027. Cancellations and reduction of space requests received by that date will be subject to a 50% cancellation fee. All cancellations and/or downsizes are subject to the 100% fee after this date and no refunds will be given. ACMG reserves the right to relocate exhibiting companies after downsizing and the right to resell any cancelled booth spaces.

Applications to exhibit can be made online only, see above.

A 50% deposit is required at the time of application. The preferred methods of payment are ACH remittance or wire transfer, with payment received within 10 days of application submission.  Credit card payments (Visa, MasterCard, Discover or American Express) are accepted.  A 3% processing fee will be added to credit card payments for items over $20,000.  Applications will not be approved, and space will not be assigned until the deposit is received. 

WIRE INFORMATION and ACH REMITTANCE (Paper & Electronic):
Beneficiary name: ACMG
Bank of America
National Association; Baltimore, MD 21201
Routing number for ACH: 052001633      Routing number for wire transfer: 026009593
SWIFT/BIC: BOFAUS3N
Account number: 4460 4924 0744
Federal ID # - 52-1774227
Balance owed to be paid in full. There is an additional $35 fee for wire transfers.

Once assigned space, exhibitors will be invoiced for the balance due and payment will be due 30 days from invoice date, or no later than February 26, 2027. Full booth payment must be made for applications submitted after February 26, 2027.

Cancellation and/or Reduction of Space
Cancellations of booth space, Exhibit Theaters and Sponsorships, or requests for reduction of space must be made in writing and received by ACMG at least 60 days prior to the meeting or no later than February 12, 2027. Cancellations and reduction of space requests received by that date will be subject to a 50% cancellation fee. All cancellations and/or downsizes are subject to the 100% fee after this date, no refunds will be given. ACMG reserves the right to relocate exhibiting companies after downsizing and the right to resell any cancelled booth spaces.

The ACMG Annual Clinical Genetics Meeting aims to showcase exhibits that advance the field of medical genetics and genomics. To ensure a high-quality experience for attendees, ACMG carefully vets all exhibit applications. Accepted exhibits must provide products and services that relate directly to genetics and genomics, practical tools or resources, educational resources for genetics professionals, and align with ACMG's mission. 

ACMG reserves the right to reject exhibit applications that don't meet the above criteria or that reflect poorly on the meeting's character. This includes displays featuring unrelated products like TENS units, LED skincare, cosmetics, or handheld massagers, and any other non-genetics related products. While a deposit payment is required with applications, it doesn't guarantee acceptance for booth assignment. If applicant does not qualify, ACMG will provide a full refund. This rigorous selection process ensures that the exhibit hall remains a valuable resource for genetics professionals seeking cutting-edge information and tools in their field.

ACMG assigns booths based on a Priority Point System.

Companies’ cumulative total includes points for exhibiting history, booth size and meeting sponsorship or ACMG Foundation support in 2026 and/or 2027. This system rewards long-time exhibitors and those who have provided meeting or ACMG Foundation support. Exhibitors with a shorter history accrue points on the amount of square feet purchased, commitment to support the upcoming meeting via sponsorship and support opportunities and by submitting the application by the points deadline.

Applications (with the required deposit) received by the Priority Point Deadline are arranged based on points accumulated and then assigned from highest to lowest priority points. For those companies with the same priority point total, the date of receipt and location of competitors are considered when assignments are made.

Applications (with the required deposit) received by the Priority Point Deadline are arranged based on points accumulated and then assigned from highest to lowest priority points. For those companies with the same priority point total, the date of receipt and location of competitors are considered when assignments are made.. 

Priority Points are accumulated as follows:

• 10 points for application received by October 9, 2026.
• 5 points for each year exhibited since 2016
• 5 points for each 100 square feet reserved

Meeting sponsorship and advertising activity at the 2026 meeting and/or the 2027 Annual Meeting if commitment is made at the time of booth application:

• 10 points for support of $5,000 or less
• 20 points for support between $5,001 - $10,000 
• 30 points for support between $10,001 - $24,999 
• 40 points for support between $25,000 - $49,999
• 50 points for support between $50,000 - $99,999 
• 60 points for $100,000 or more

2026 – 2027 ACMG Foundation for Genetic and Genomic Medicine Corporate Partners: 

• 10 points for Friend Partner (giving level under $25,000)
• 20 points for Silver Partner (giving level $25,000-$49,999)
• 30 points for Gold Partner (giving level $50,000-$99,999)
• 40 points for Platinum Partner (giving level $100,000 - $250,000)
• 80 points for Diamond Partner (giving level $250,000+)

Once applications for exhibit space received by the priority point deadline have been assigned, the remaining applications or those received after the deadline, are assigned on a first-received, first-assigned basis, to the remaining space if any. The floor plan with assigned space will be available in December 2026 at acmgmeeting.net.

Exhibitor Personnel Registration
Registration instructions for requesting Exhibit Personnel Badges and full registrations will be provided to exhibitors with booth confirmations in December 2026.

Exhibit Booth Personnel Badges:
All booth personnel working in rented exhibit space must be registered. Each exhibiting company is entitled to the following Exhibit Personnel Badges for your booth personnel and company employees who will staff the booth.

• Six (6) Exhibit Personnel Badges per 10'×10' regular exhibit space 
• Four (4) Exhibit Personnel Badges for the Start-up Pavilion 
• Two (2) Exhibit Personnel Badges for the Career Fair 
• Additional Exhibit Personnel Badges over the above allotments:  $75/badge

Exhibit Personnel Badges allow entrance to the exhibit hall during open exhibit hours and set up and dismantle hours. Exhibit Personnel (with an exhibit badge) can attend educational sessions that are not at full capacity — this includes concurrent sessions, plenary sessions and Platform Presentations.  Exhibit booth personnel are NOT eligible for CME or CE.

Exhibit Company Full Conference Registrations:
Company representatives who wish to obtain CE credit and/or attend the meeting for the purposes of attending sessions AND accruing CE credit must register in full for the meeting and pay the appropriate registration fee.

Registration fees and the link to the full registration site are located in the Registration Section of acmgmeeting.net.

Company personnel who are registered to attend sessions who will also work in the booth should request “exhibitor credentials” when picking up their badge so that they can access the hall when it is closed to attendees (i.e., during set up, dismantle and before exhibits open each day). Additionally, exhibit company staff registering as full registrants will book their hotel rooms through the attendee hotel reservation site using their registration confirmation number. Their room reservations should not be made in the exhibit block through the exhibitor housing site.

Exhibit Hall Only Passes: 
To maintain the professional value of the exhibition and ensure focus on the exhibits, access to the Exhibit Hall is limited to registered attendees. Exhibitors wishing to evaluate the meeting for future year participation should contact ACMG at acmgexhibits@acmg.net for registration options. 
Online full conference attendee registration opened in October 2025 at www.acmgmeeting.net. 

Exhibitor Hotel Reservations

ACMG has secured blocks of rooms at reduced rates in several hotels convenient to the convention center. The Hilton Downtown Minneapolis and the Hyatt Minneapolis will serve as the joint headquarter hotels, the other official hotels are listed on the ACMG Meeting website. To ensure that the College avoids penalties and attrition charges, please make your reservations in the ACMG block. Exhibitors who book outside of the official ACMG housing block may lose Priority Points.

• Detailed information on the hotel booking process is outlined on the ACMG Website.
• Exhibiting companies must have already purchased booth space to make hotel reservations – the link to the hotel reservation system will be sent to exhibitors upon receipt of the application and/or in the booth assignment correspondence on date of receipt of the application. 
• All reservations must be made through ACMG’s Housing Partner – CMR (Convention Management Resources). Hotels will not accept direct reservations.
• Hotels in the block will not accept direct reservations.  
• The room block for this meeting frequently sells out prior to the cut-off date, so reservations should be made early – once the booth space is reserved.
• Exhibitors are urged to book rooms only for the nights they will definitely need. Please closely review the exhibit hours and your staffing schedule before making hotel reservations. 

The Hotel Reservation Deadline is March 23, 2027.  Group Reservations for sleeping rooms will be limited to ten (10) rooms. Should your group require additional rooms, please complete the online form provided in the housing reservation site. The Group Reservation deadline is March 5, 2027.

Hotel and Mail List Scams
The Government and Business Impersonation Rule, which targets scammers who impersonate businesses and government entities, went into effect on April 1, 2024.  You can report impersonation scams (such as hotel reservation scams and email list sale scams) to the FTC here https://reportfraud.ftc.gov/#/. 

Housing Scams
CMR is the official housing and hotel management company for the 2027 ACMG Meeting. While you may be contacted by other companies or hotels claiming to be the official ACMG housing provider, they are not. Please utilize the ACMG Meeting Website as your source for all information on registration, hotels and meeting services.

Mail List Scams
ACMG does not rent, sell, share or give away member or attendee lists or contact information. ACMG members, meeting attendees and exhibitors may be contacted by companies that falsely claim to have ACMG member/meeting attendee lists. These offers are scams.