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Apply for Exhibit Space, Sponsorship and Promotional Activities

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Apply for Exhibit Space, Sponsorship and Promotional Activities

Exhib Props
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All applications must be made online, and when applying online, a 50% deposit will be collected. Payment methods include credit card, wire transfer and ACH Remittance. Space will not be assigned until the deposit is paid.

Rates are per 10’×10’ or 100 square foot space

  UNTIL JANUARY 31, 2025 BEGINNING FEBRUARY 1, 2025
COMMERCIAL COMPANIES    
10' x 10' Inline $4,350 $4,800
10' x 10' Corner $4,550 $5,000
10' x 20' Inline $8,700 $9,600
10' x 20' Inline + Corner $8,900 $9,800
10' x 20' Corner + Corner $9,100 $10,000
20' x 20' Island $18,200 $19,800
20' x 30' Island $27,300 $29,700

NON-PROFIT ORGANIZATION 1* (Academic or medical center affiliated laboratories and programs, University affiliated publishers)
This category includes academic or medical center affiliated laboratories, programs and publishers that hold non-profit status or any other “not for profit entity” that sell a product or service to the professional attendees or their institutions. Note: Academic labs owned and managed by for-profit entities must pay the Commercial Company booth rate.

10' x 10' Inline $2,600 $2,900
10' x 10' Corner $2,800 $3,100
10' x 20' Inline $5,200 $5,800
10' x 20' Inline + Corner $5,400 $6,000
10' x 20' Corner + Corner $5,600 $6,200
NON-PROFIT ORGANIZATIONS 2** (Associations and Government Agencies)
Associations and Government Agencies category includes membership/volunteer organizations and governmental agencies. Note: Non-profit organizations selling products or services should apply as Non-Profit 1 (see above).
Inline $1,100 $1,300
FAMILY/PATIENT ADVOCACY PAVILION***
Family/Patient Advocacy Pavilion is a designated area for family and patient advocacy groups. This area will be carpeted by ACMG, and exhibitors in this category who are assigned to the Pavilion will have the option of a booth package with furnishings for an additional fee (furnishings will include 1-6’ draped table, 2 chairs, 1 waste basket and carpet). Note: This area will be limited and when full, Advocacy organizations may be assigned to a different area on the floor, where the $1,100/$1,300 booth fees will apply
Carpet Only $1,050 $1,250
Furnished (includes a basic furniture and carpet (package)                          $1,300 $1,500

*Non-profit Organization 1 category includes academic or medical center affiliated laboratories, programs and publishers that hold non-profit status or any pother 'not for profit entity" that sells a product or service to the professional attendees or their institutions. Note: Academic labs owned and managed by the for-profit entities must pay the Commercial Company booth rate.
**Non-profit Organization 2 Association and Government Agencies category includes membership/volunteer organizations and government agencies. Note: Non-profit organizations selling products or services should apply as Non-Profit 1 (see above).
***Family/Patient Advocacy Pavilion is a designated area for family and patient advocacy groups. This area will be carpeted by ACMG, and exhibitors in this category who are assigned in the Pavilion will have the option of a booth package with furnishings for an additional fee (furnishings will include 1-6' draped table, 2 chairs, 1 waste basket and carpet). Note: This area will be limited and when full, Advocacy organizations may be assigned to a different area on the floor, where the $1,100/$1,300 booth fees will apply, and the furnished booth will not be an option.

START-UP PAVILION KIOSK
See below for more information $3,000                  $3,500 
CAREER FAIR
See below for more information $900

$1,350 (Non-exhibitors)

Exhibit Space Rental Specifics

What's included?

  • Inline booths: 8′ high draped back wall and 36" side drape in show colors
  • Aisle carpeting in show colors
  • 7"×44" booth identification sign with company name and booth number (inline booths).
  • Commercial and Non-Profit Exhibits:  Six complimentary exhibit booth personnel badges per 10’×10’ booth. 
    Start-Up Pavilion: Four complimentary exhibit booth personnel badges per Kiosk.
    Career Fair exhibits: Two complimentary exhibit booth personnel badges per booth.
    Complimentary Exhibit Booth Personnel badges allow entrance to the exhibit hall during all installation, dismantle and regular exhibit hours. Admittance to educational sessions is allowed, but CE credits cannot be awarded to those registered as Exhibit Booth Personnel. Additional badges $75 each.  
  • Company listing, booth location product description and product category listing in the online exhibitor directory on the ACMG Meeting website acmgmeeting.net - three (3) months pre-meeting and four (4) months post-meeting and the meeting mobile app three (3) weeks pre-meeting and one year post meeting.
  •  Exhibit floor perimeter security when exhibits are closed.
  •  Unlimited Press Releases in the onsite press room.
  •  Host attendee hospitality and social events during specified times during the meeting.
  •  Opportunities to provide meeting support, promotion and advertising.
  •  Exclusive opportunity to rent Exhibit Hall Meeting Suites for private business and client meetings.
  •  Additional Opportunities including Corporate Satellite Symposia and Exhibit Theaters based on availability.  

What do exhibitors order?

  • Carpet. All exhibit booth spaces in the Exhibit Hall must be carpeted or covered with appropriate flooring (bare floors are not permitted).
  • Electricity 
  • Internet 
  • AV equipment
  • Furnishings 

All items and services that are available for order will be in the Exhibitor Service Kit. The Exhibit Service Kit will be available to exhibitors in January, 2025. The Exhibitor Service Kit is accessible through the Exhibitor Service Center page on this website.
NOTE:  Patient/Family Advocacy Pavilion and the Start-Up Pavilion offer package options as outlined above.

Start-up Pavilion

$3,000 until January 31, 2025       
$3,500 after January 31, 2025

The Start-up Pavilion is a designated area in the exhibit hall at the ACMG Meeting, tailored for start-up companies and new market entrants aiming to elevate their businesses. This pavilion offers a cost-effective, all-inclusive kiosk solution that includes company graphics, carpeting, electrical connectivity, and company listings in all related marketing and promotional materials.

This area draws attendees, potential partners, and investors eager to explore the latest products and services in the genetics and genomics field.

Availability in the Start-up Pavilion will be limited and allocated on a first-come/first-served basis. See floor plan for Start-up Pavilion area. Note: When ordering booth space online select “Start-up Pavilion Space.”

Start-Up Pavilion Qualifications:

  • Companies must be “start-up” firms, seeking either “Seed/Start-up” funding or introducing new products, and no larger than 100 employees.
  • Companies must be independently owned. They may not be subsidiaries of larger companies, or function as non-profits or divisions of government organizations.
  • Companies must have been founded within the past five years.
  • Companies may not have exhibited at more than two ACMG meetings in the past. (i.e. the 2023 and 2024 meetings)

Career Fair

$900 (ACMG Exhibitors)        $1,350 (Non-exhibitors)    

The Career Fair will be held during the ACMG 2024 Annual Clinical Genetics Meeting, on March 20 and 21 from 10:00 AM – 1:00 PM in the Exhibit Hall. It offers the opportunity for your organization to meet and recruit from a large pool of potential candidates for your available positions. The opportunity is available to every exhibitor category. Registered Annual meeting attendees will participate at no additional cost.

Included in the Career Fair Fee:

  • 8’ x 10’ booth with one skirted 4’ table, two side chairs, carpet and a wastebasket
  • Two 3’ side rails with drape and Exhibit Booth ID sign
  • Two Exhibitor badges
  • Listing on the Career Fair webpage at acmgmeeting.net

ACMG Online Career Center Packages:
Organizations participating in the Career Fair must purchase at least one ACMG Career Center posting package, see below for packages and rates. Participating organizations will receive member rates for basic postings PLUS $75 savings on the enhancement. Once you’ve signed up for a Career Fair booth, you will then have access to the member-only Employee Job Posting rates for the ACMG Online Career Center to select your package and pay the fee.

30-DAY POSTING 60-DAY POSTING 90-DAY POSTING
$300 $425 $560
All include a featured Job Enhancement

 

Payment Terms

Applications to exhibit can be made online only, see above.

A 50% deposit is required at the time of application.   Payments can be made via credit card (Visa, MasterCard, Discover or American Express), Wire Transfer or ACH remittance.  If paying by ACH remittance or wire, payment must be received within ten (10) days of application.  Applications will not be approved until the deposit is received.  

WIRE INFORMATION and ACH REMITTANCE (Paper & Electronic):
Beneficiary name: ACMG
Bank of America
National Association; Baltimore, MD 21201
Routing number for ACH: 052001633      Routing number for wire transfer: 026009593
SWIFT/BIC: BOFAUS3N
Account number: 4460 4924 0744
Federal ID # - 52-1774227
Balance owed to be paid in full. There is an additional $35 fee for wire transfers.

Once assigned space, exhibitors will be invoiced for the balance due and payment will be due 30 days from invoice date, or no later than January 17, 2025. Full booth payment must be made for applications submitted after January 17, 2025.

Cancellation and/or Reduction of Space
Cancellations of booth space, Exhibit Theaters and Sponsorships, or requests for reduction of space must be made in writing and received by ACMG at least 60 days prior to the meeting or no later than January 17, 2025. Cancellations and reduction of space requests received by that date will be subject to a 50% cancellation fee. All cancellations and/or downsizes are subject to the 100% fee after this date, no refunds will be given. ACMG reserves the right to relocate exhibiting companies after downsizing and the right to resell any cancelled booth spaces.

Eligibility to Exhibit

The purpose of the ACMG Annual Clinical Genetics Meeting and the accompanying exhibition is to further the education of professionals working in the field of medical genetics and genomics. ACMG reserves the right to accept or reject at its sole discretion any application to exhibit and to determine the eligibility of any proposed exhibit. Applications and proposed exhibits will be accepted or rejected based on criteria including, but not limited to, the products or services’ professional or educational benefit to the attendees and direct relation to the practice and advancement of genetics and genomics. Exhibit displays must be of an educational nature or provide practical application that emphasizes instruments, products, or services for use in teaching, research, treatment, or diagnosis in genetics and genomics; books or other publications in scientific fields of relevance to the interest of attendees; products or services consistent with the mission, purpose, and goals of ACMG; and spatial constraints in the exhibit hall. 

Companies whose focus is TENS Units, LED Skincare (Facial and Body), Cosmetic Products, handheld massagers and similar products are not allowed to exhibit under any circumstance, and applications to exhibit will be denied. Should an exhibitor representing any of these categories and any others with aggressive sales tactics be found on the exhibit floor, they will be removed immediately with no refund of fees paid.

Additionally, ACMG reserves the right, without refund, to refuse to allow the placement or continuation in the exhibition of any exhibit that does not in good faith substantially conform to the company description submitted for publication or which contains unrelated material(s). ACMG also reserves the right to close exhibits or parts of exhibits that reflect unfavorably on the character of the meeting. This applies to displays, literature, advertising novelties, souvenirs, conduct and attire of personnel, etc. 

The receipt of your deposit and a reservation of a booth does not guarantee the assignment of exhibit space. If ACMG chooses not to or cannot assign your organization a space, a full refund of the deposit will be provided.

Assignment of Space

ACMG assigns booths based on a Priority Point System.

Companies’ cumulative total includes points for exhibiting history, booth size and meeting sponsorship or ACMG Foundation support in 2024 and/or 2025.   This system rewards long-time exhibitors and those who have provided meeting or ACMG Foundation support. Exhibitors with a shorter history accrue points on the amount of square feet purchased, commitment to support the upcoming meeting via sponsorship and support opportunities and by submitting the application by the points deadline.

Applications (with the required deposit) received by the Priority Point Deadline are arranged based on points accumulated and then assigned from highest to lowest priority points. For those companies with the same priority point total, the date of receipt and location of competitors are considered when assignments are made.

Once applications for exhibit space received by the priority point deadline have been assigned, the remaining applications or those received after the deadline will be assigned on a first-received, first-assigned basis, to the remaining space if any. The final floor plan with assigned space will be available in December. 

Priority Points are accumulated as follows:

  • 10 points for application received by November 1, 2024
  • 5 points for each year exhibited since 2014
  • 5 points for each 100 square feet reserved

Meeting sponsorship and advertising activity at the 2024 meeting and/or the 2025 Annual Meeting if commitment is made at the time of booth application:

  • 10 points for support of $5,000 or less
  • 20 points for support between $5,001 - $10,000 
  • 30 points for support between $10,001 - $24,999 
  • 40 points for support between $25,000 - $49,999
  • 50 points for support between $50,000 - $99,999 
  • 60 points for $100,000 or more

2024 – 2025 ACMG Foundation for Genetic and Genomic Medicine Corporate Partners

  • 10 points for Friend Partner (giving level under $25,000)
  • 20 points for Silver Partner (giving level $25,000-$49,999)
  • 30 points for Gold Partner (giving level $50,000-$99,999)
  • 40 points for Platinum Partner (giving level $100,000 - $250,000)
  • 80 points for Diamond Partner (giving level $250,000+)

Exhibitor Registration and Housing

Exhibitor Personnel Registration

Exhibit Booth Personnel Badges:
All booth personnel working in rented exhibit space must be registered. Each exhibiting company is entitled to the following Exhibit Personnel Badges for your booth personnel and company employees who will staff the booth.

  • Six (6) Exhibit Personnel Badges per 10'×10' regular exhibit space 
  • Four (4) Exhibit Personnel Badges for the Start-up Pavilion 
  • Two (2) Exhibit Personnel Badges for the Career Fair 
  • Additional Exhibit Personnel Badges over the above allotments:  $75/badge

Exhibit Personnel Badges allow entrance to the exhibit hall during open exhibit hours and set up and dismantle hours. Exhibit Personnel (with an exhibit badge) can attend educational sessions that are not at full capacity — this includes concurrent sessions, plenary sessions and Platform Presentations.  Exhibit booth personnel are NOT eligible for CME or CE.

Exhibit Company Full Conference Registrations:
Company representatives who wish to obtain CE credit and/or who attend the meeting for the purposes of attending sessions AND accruing CE credit must register in full for the meeting and pay the appropriate registration fee.  Registration fees and the link to the full registration site are located in the Registration Section of www.acmgmeeting.net.  Company personnel who are registered to attend sessions who will also work in the booth should request “exhibitor credentials” when picking up their badge so that they can access the hall when it is closed to attendees (i.e. during set up, dismantle and before exhibits open each day).

Note: Exhibit company staff registering as full registrants will book their hotel rooms through the attendee hotel reservation site using their registration confirmation number. Their room reservations should not be made in the exhibit block through the exhibitor housing site. 

Registration instructions for requesting Exhibit Personnel Badges and full registrations will be provided to exhibitors with booth confirmations in December 2024.

Exhibit Hall Only Passes: 
To maintain the professional value of the exhibition and ensure focus on the exhibits, access to the Exhibit Hall is limited to registered attendees. Exhibitors wishing to evaluate the meeting for future year participation should contact ACMG at acmgexhibits@acmg.net for registration options. 
Online full conference attendee registration opened in October 2024 at www.acmgmeeting.net

Exhibitor Hotel Reservations

ACMG has secured blocks of rooms at reduced rates in several hotels convenient to the convention center. The J.W. Marriott LA Live will serve as the headquarter hotel, the other official hotels are listed on the ACMG Meeting website. To ensure that the College avoids penalties and attrition charges, please make your reservations in the ACMG block. Exhibitors who book outside of the official ACMG housing block may lose Priority Points.

  • Detailed information on the hotel booking process is outlined on the ACMG Website.
  • All reservations must be made through ACMG’s Housing Partner – CMR (Convention Management Resources). Hotels will not accept direct reservations.
  • Hotels in the block will not accept direct reservations.
  • Exhibiting companies must have already purchased booth space to make hotel reservations – the link to the hotel reservation system will be sent to exhibitors upon receipt of the application and/or in the booth assignment correspondence on date of receipt of the application.   
  • The room block for this meeting frequently sells out prior to the cut-off date, so reservations should be made early – once the booth space is reserved.
  • Exhibitors are urged to book rooms only for the nights they will definitely need. Please closely review the exhibit hours and your staffing schedule before making hotel reservations. 

The Hotel Reservation Deadline is February 25, 2025.  Group Reservations for sleeping rooms will be limited to ten (10) rooms. Should your group require additional rooms, please complete the online form provided in the housing reservation site. The Group Reservation deadline is February 7, 2025.

Hotel and Mail List Scam Alert

Be aware of scammers posing as ACMG partners.  Please utilize the ACMG Meeting Website (www.acmgmeeting.net) for all information on registration, hotels and meeting services.  

Housing Scam Alert
CMR is the official housing and hotel management company for the 2025 ACMG Meeting. While you may be contacted by telephone or email by companies or hotels claiming to be the official ACMG housing provider who may appear to be affiliated with the ACMG Meeting and the ACMG block, they are not.  As of April 1, 2024, the FTC “Government and Business Impersonation Rule” which targets scammers who impersonate business and government entities is in effect.  Impersonation scams, such as hotel reservation scams can be reported to the FTC.  Please report any company or website appearing to impersonate ACMG housing and hotel reservations to the FTC here:  https://reportfraud.ftc.gov

Please utilize the ACMG Meeting Website (acmgmeeting.net) as your source for all information on registration, hotels and meeting services.

Mail List Scam Alert 
ACMG does not rent, sell, share or give away member and attendee lists and email contact information.  ACMG does not share or sell attendee contact information to third parties.  ACMG members, meeting attendees and exhibitors may be contacted by companies that falsely claim to have ACMG member and meeting attendee lists.  These offers are scams. Be aware of scammers posing as ACMG partners. Do not reply to these offers. 

As of April 1, 2024, the FTC Rule “Government and Business Impersonation Rule” which targets scammers who impersonate business and government entities is in effect.  Impersonation scams, such as email list sale scams can be reported to the FTC.  Please report any company or email address claiming to have the ACMG member or attendee list to the  FTC here:  https://reportfraud.ftc.gov

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