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Exhibit Theaters

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Exhibit Theaters

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Exhibit Theaters are 30-minute sessions that provide a focused, high-value live marketing opportunity for exhibitors. Exhibit Theater presentations are for demonstrating new and existing products, techniques and services or to provide up-to-date research findings.  Theaters are not designated for CME credit and content may be promotional in nature.  Exhibit Theaters are facilitated onsite by the presenting company. 

Cost: $4,300 per session

Application Deadline: December 1, 2023

Theaters are set for approximately 125 people and attendance varies depending on the topic. Applications for Exhibit Theaters must be submitted online no later than December 1, 2023. Proposed sessions are reviewed for approval and times are assigned on a first-come, first served basis. 

Exhibit Theater

Exhibit Theater Schedule

Thursday, March 14                        Friday, March 15
10:45 am - 11:15 am                          10:45 am - 11:15 am
11:20 am - 11:50 am                          11:20 am - 11:50 am
11:55 am - 12:25 pm                          11:55 am - 12:25 pm
12:30 pm - 1:00 pm                            12:30 pm - 1:00 pm

Final assigned time slot will depend on the number of applications submitted and topics so that similar topics or competitive companies are not scheduled simultaneously. Historically, the demand for Theater time slots exceeds those available. If additional time slots are available after the deadline, it may be possible for requesting companies to be assigned an additional half-hour time slot. This cannot be guaranteed or confirmed until after the initial submission deadline date when all companies have had the opportunity to apply for at least one time slot.

NOTE: Due to the short time intervals between each session, exhibitors may not order food and beverages.

Exhibit Theater Guidelines

EACH THEATER INCLUDES:

  • Meeting space for 100-125 attendees
  • A/V (lavalier, podium mic, screen and projector, A/V technician and laser pointer)
  • Sign outside theater with schedule for the day to include company name, session title and speaker(s)
  • Listing on the ACMG Meeting Website, promotion in ACMG emails and in the mobile app
  • Option: discounted mobile app alerts announcing Exhibit Theater presentations (discounted price $500)

RULES AND REGULATIONS GOVERNING PRODUCT THEATERS
Although ACMG will attempt to accommodate requests for specific Theater time slots, no guarantees can be made that an Exhibitor will be assigned the specific time slot requested. Final assigned time slot will depend on number of applications submitted and topics, so that similar topics or competitive companies are not scheduled simultaneously.
One time slot only is assigned at time of application. IF additional time slots are available after the application deadline has passed, it may be possible for requesting companies to be assigned an additional half hour time slot. Should all time slots fill, a waiting list will be started and in the event of cancellations, companies will be assigned in the order of date received.

An Exhibitor may not assign, sublet, share, or exchange all or any part of their Theater time with/or to another Exhibitor, organization or business unless prior written authorization has been obtained from the College. Due to the quick turnaround times between sessions, exhibitors MAY NOT order or serve any kind of food and beverage service for their theater time slot. Exhibitors may not put literature on chairs prior to the start of their sessions. A company representative may hand out materials at the entrance and/or scan attendee badges via the lead retrieval equipment as they enter.

PROMOTION
ACMG does not endorse, recommend or promote any products or services related to Exhibit Theaters. There can be no implication in any promotion materials, handouts, or enduring materials that the Exhibit Theaters are planned, sponsored by, or endorsed by ACMG. All marketing and promotional materials for an Exhibit Theater must include the following statement: “This Exhibit Theater is a promotional activity and is not approved for continuing education credit. The content of this Exhibit Theater and opinions expressed by presenters are those of the exhibitor or presenters and not of the ACMG.”

SPEAKERS
All speakers and moderators for the Exhibit Theater must be registered for the 2024 Annual Meeting (as full attendees or Exhibit Booth Personnel) and must be wearing their official Annual Meeting badges in order to be admitted to the exhibit hall. Exhibitors directing the Exhibit Theater sessions are responsible for ensuring all speakers and moderators are registered in advance of the session.

AUDIO VISUAL
ACMG has selected Encore, Canada as its exclusive audiovisual provider and requires all Exhibit Theater sponsors to use Encore for all additional audiovisual requirements or needs. Should a company require additional services than those provided, the company will be responsible for additional costs and will be billed directly by Encore. All audiovisual presentations must be in PowerPoint format. The speaker and/or a company representative MUST deliver the PowerPoint presentations to the Speaker Ready Room no later than 4:00 pm on Wednesday, March 15.

CANCELLATION
Confirmed Exhibit Theater presentations that are cancelled the meeting. 60 days prior to the meeting are subject to a 50% non-refundable fee of the total Exhibit Theater fee. No refund for cancellations less than 60 days prior to the meeting.


 

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