Exhibitor Frequently Asked Questions

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Exhibitor Frequently Asked Questions

I am interested in exhibiting. Who should I contact?
Contact Jane Dahlroth, CEM, CMP-HC, Senior Director of Meetings and Exhibits: Phone: (703) 921-0333; email: jdahlroth@acmg.net or visit the FOR EXHIBITORS section of this website.

What are the exhibit space fees?

Commercial Companies: $4,100 per 10' x 10' or 100 square foot space (multiple linear spaces and island space are available)
After February 1, 2022 late fees apply, $4,500 per 10' x 10' or 100 square foot space

Non-Profit Organizations 1: $2,300 per 10' x 10' or 100 square foot space
After February 1, 2022 late fees apply, $2,500 per 10' x 10' or 100 square foot space
Non-Profit Organizations 1 category include academic or medical center affiliated laboratories, programs and publishers that hold non-profit status or any other “not-for-profit entity” that sells a product or service to the professional attendees or their institutions. Note: Academic labs owned and managed by for-profit entities must pay the Commercial Company booth rate.

Non-Profit Organizations 2 (Associations and Government Agencies):  $785 per 10' x 10' or 100 square foot space
Non-Profit Associations and Government Agencies category includes membership/volunteer organizations and governmental agencies. Note: Non-profit organizations selling products or services should apply as Non-Profit 1 (see above).

Advocacy Organizations - Family/Patient Advocacy Pavilion: Option 1 (carpet only) $785; Option 2 (furnished) $1,000
The Family Patient Advocacy Pavilion will be a designated area for family and patient advocacy groups. This area will be carpeted by ACMG, and exhibitors in this category who are assigned to this Pavilion will have the option of a booth package with furnishings (see above).

What is included in the booth?

  • 8′ high draped back wall and 36" side drape (inline booths).
  • 7"×44" booth identification sign with company name and booth number (inline booths).
  • Six complimentary exhibit booth personnel badges per 10'×10' booth – allows entrance to exhibit hall during all installation, dismantle and regular exhibit hours, and admittance to Educational Sessions based upon seating availability. Entry permitted by badge only. (CE hours are not awarded).
  • Exclusive opportunity to participate in a “Buyers Preview Deck” pre-mailing to all attendees and ACMG’s target mail list (total of approximately 5,000 professionals.)
  • Company listing, product description and product category listing in the online exhibitor directory on the ACMG Meeting website — www.acmgmeeting.net, available approximately three (3) months pre-meeting and four (4) months post-meeting, to be used as a reference by meeting attendees.
  • Company listing, product description and product category listing in the Meeting Virtual Platform — available approximately three (3) weeks pre-meeting and for one month post-meeting.
  • Booth location on floor map on www.acmgmeeting.net and the Virtual Platform.
  • Exclusive opportunity to host attendee hospitality events during specified times during the meeting.
  • Exclusive opportunities to provide meeting support, promotion, and advertising.
  • Exclusive opportunity to rent Exhibit Hall Meeting Rooms.
  • Opportunity to upgrade the online exhibitor listing.

What is the deadline to sign up for exhibit space?

The deadline to have the booth assigned by Priority Points is December 17, 2021. After this date, space will be assigned on a first come, first assigned basis. We encourage exhibitors to reserve space no later than mid-January as space will be sold out around that time.

What are the exhibit dates and hours?

Wednesday, March 23, 2022: 5:00 pm - 7:00 pm (Opening Reception in the Exhibit Hall)
Thursday, March 24, 2022: 9:30 am - 4:30 pm
Friday, March 25, 2022: 10:00 am - 1:00 pm

What are the Installation and Dismantle dates and hours?

Installation

Tuesday, March 22, 2022: 12:00 pm - 6:00 pm
Wednesday, March 23, 2022: 8:00 am - 4:00 pm

To ensure an on-time and show-ready opening, official installation ends at 4:00 pm on Wednesday, March 23 with all exhibits fully installed by that time.

Dismantle

Friday, March 25, 2022: 1:00 pm - 8:00 pm
Dismantling or tear down of exhibits before the official close of the exhibition, Friday, March 25 at 1:00 pm is PROHIBITED.

What are the onsite Registration dates and hours?

Tuesday, March 22, 2022:             10:00 am - 7:00 pm
Wednesday, March 23, 2022:         6:30 am - 6:00 pm
Thursday, March 24, 2022:             7:00 am - 6:00 pm
Friday, March 25, 2022:                  7:00 am - 6:00 pm
Saturday, March 26, 2022:             7:30 am - 12:30 pm

NOTE: Badges are not mailed and will be available for pick up at the ACMG Registration area in the first floor lobby space on the Rep. John Lewis Parkway S. side of the Music City Center Building, beginning at 10:00 am on Tuesday, March 22, 2022. Before entering the registration area, attendees and exhibitors must show verification of proof of vaccination. Once verified, each attendee must pick up their own badge.

Where can I register my booth personnel?

Instructions for registration for Exhibit Booth Personnel will be sent in January 2022. Full Conference Registration opened October 2021.

NEW: Start-up Pavilion

NEW: Start-up Pavilion

Start-up Pavilion Qualifications:

  • Start-up Pavilion Companies must be “start-up” firms, seeking either “Seed / Start-up” funding, introducing new products, and no larger than 100 employees
  • Companies must be independently-owned. They may not be subsidiaries of larger companies or function as non-profits or divisions of government organizations.
  • Companies must have been founded within the past 5 years.
  • Companies may not have exhibited at more than two ACMG meetings in the past (2019 and previous meetings).

Availability in the Start-up Pavilion will be limited and available on a first-come/first-served basis. See floor plan for Start-up Pavilion area. When ordering booth space online, select “Start-up Pavilion Kiosk”.

Start-up Kiosk Fees:
Until January 31   $2,000                            After February 1    $2,300

How many badges are included with my booth?

Each exhibiting company is entitled to six (6) complimentary badges per 10' x 10' space for exhibit booth personnel. Exhibit Personnel Badges allow entrance to the exhibit hall during open exhibit hours and set up and dismantle hours and to the scientific plenary, concurrent and oral platform sessions.

Can exhibitors attend sessions? 

Exhibit Personnel Badges allow admittance into sessions on a space-available basis, but exhibit company personnel are not eligible for CME or CEUs and cannot register for ticketed sessions such as Satellite Symposia, the Counselors Luncheon, etc. Exhibit company representatives who attend the meeting for the purposes of attending sessions AND accruing CE credit must register in full for the meeting and pay the appropriate registration fee. Click here for information on Full Conference registration.

Do ACMG Foundation Corporate Partners receive any complimentary full registrations?

Yes, Corporate Partners are entitled to one to three complimentary Annual Meeting registrations based on giving level. ACMG will provide Corporate Partners with registration discount codes and registration instructions.

Is there an exhibit hall-only registration fee? 

No. In order to visit the exhibits, a visitor must purchase at least a one-day full conference registration.

How do I order services and furnishings for my booth?

All services and furnishings can be ordered from the General Services Contractor or other vendors as listed. A link to the Exhibitor Services Kit) available in January 2022) will be provided in the online Exhibitor Service Center.

What is the shipping address for sending my booth and materials? 

Refer to the Shipping Section of the Exhibitor Service Kit available in the Exhibitor Services Center. There will be two options for shipping your materials - the Advance Warehouse or direct to the Convention Center. It is important to review deadline dates for each to ensure that your materials are delivered in a timely manner.

Do ACMG Exhibitors have to purchase a booth before they can book their hotel rooms in the ACMG block? 

Yes, only contracted exhibitors may have access to the ACMG hotel reservation system. A link to the hotel reservation site will be sent to approved applicants in mid-December. After that date, the Booth Confirmation email will include the link and instructions. CMR is the official ACMG Housing Partner. All reservations must be made directly through CMR. The housing system will accept individual or group reservations.

Each hotel participating in the official ACMG room block has set aside a portion of the room block for exhibitor use. These rooms have been set aside to ensure that exhibitors have the opportunity to reserve sleeping rooms as well as meeting or hospitality space in the hotels of their choice. Group Reservations for sleeping rooms will be limited to nine (9) rooms. Should your group require additional rooms, please complete the online block request form on the Exhibitor Hotel Reservations site.

Exhibitors are also reminded to look at the exhibit schedule carefully before booking hotel rooms for staff and make reservations only for nights that their staff will definitely need them.