Exhibitor Presentation Opportunities

ACMG recognizes that exhibitors and corporate supporters wish to reach attendees through educational formats. ACMG must adhere to ACCME guidelines to protect the College’s standing as an ACCME provider. In keeping with this, ACMG will be the sole provider of all educational and scientific programming from Tuesday, March 18 through Saturday, March 22. The following opportunities are available to exhibitors, corporate supporters and industry during the ACMG Annual Meeting.

Abstract Presentations

The presentation of advanced research and education is an essential feature of and fundamental to the ACMG Annual Clinical Genetics Meeting. Genetics professionals (ACMG members and non-members) are encouraged to submit abstracts for platform and poster presentations. ACMG adheres to the Accreditation Council for Continuing Medical Education (ACCME) guidelines. The ACCME Standards for Integrity and Independence in Accredited Continuing Education are designed to ensure that accredited continuing education serves the needs of patients and the public, presents learners with accurate, balanced, scientifically justified recommendations and create a clear, unbridgeable separation between accredited continuing education and marketing and sales.

For the purposes of ACCME compliance, abstracts from industry and laboratories will be presented as follows:

Platform Presentations: Abstracts from industry accepted as Platform Presentations will be scheduled together during non-accredited educational time slots.

Poster Presentations: Abstracts from industry will be accepted for poster presentation.

Detailed submission information can be found in the Abstract Submission Guidelines at www.acmgmeeting.net

Abstract Submission Opens: October 1, 2025
Abstract Submission Closes: November 14, 2025, 11:59 (PST)

ACMG Foundation Corporate Partner Insights Sessions          

(Limited opportunity available to ACMG Foundation Corporate Partners ONLY)

The ACMG Foundation Corporate Partner Insights Sessions are lunchtime sessions available exclusively to ACMG Foundation’s Corporate Partners. These one-hour sessions will provide Partners the opportunity to delve into the latest industry trends, innovations, and developments. Engage and network with ACMG attendees and provide them with valuable insights in the ever-evolving landscape of genomic medicine. Whether it's exploring cutting-edge technologies, new products, or sharing best practices, these sessions aim to foster collaboration between Industry and genetics professionals. 

These sessions are commercially supported activities held in conjunction with the ACMG Meeting. They are not awarded educational credit by ACMG.

Cost - $6,000 per company for meeting room and AV pre-set.

An estimated 150-200 attendees can be accommodated for each session. The sponsoring company is responsible for:

  •  the ordering of and payment for F&B to be served
  • any upgrades to the standard AV set
  • recording the session, if desired
  • marketing the session and receiving attendance RSVPs.

Exhibit Theaters

Exhibit Theaters are 30-minute sessions that provide a focused, high-value live marketing opportunity for exhibitors. Exhibit Theater presentations are for demonstrating new and existing products, techniques and services or to provide up-to-date research findings.  Theaters are not designated for CME credit and content may be promotional in nature.  Exhibit Theaters are facilitated onsite by the presenting company. 

Cost: $5,000 per session
Application Deadline: December 1, 2025. 2025 (or when all slots are full)

Exhibit Theater Schedule
Thursday, March 12                        Friday, March 13
10:45 am - 11:15 am                          10:45 am - 11:15 am
11:20 am - 11:50 am                          11:20 am - 11:50 am
11:55 am - 12:25 pm                         11:55 am - 12:25 pm
12:30 pm - 1:00 pm                          12:30 pm - 1:00 pm

Final assigned time slot will depend on the submission date, number of applications submitted and topics so that similar topics or competitive companies are not scheduled simultaneously.  Although ACMG will attempt to accommodate requests for specific Theater time slots, no guarantees can be made that an Exhibitor will be assigned the specific time slot requested.

Should all time slots fill, a waiting list will be started and in the event of cancellations, companies will be assigned in the order of date received.
Historically, the demand for Theater time slots exceeds those available.  If additional time slots are available after the deadline, it may be possible to request an additional half-hour time slot. This cannot be guaranteed or confirmed until after the initial submission deadline date when all companies have had the opportunity to apply for at least one slot.

ADDITIONAL INFORMATION

NOTE: Due to the short time intervals between each session, exhibitors may not order food and beverages.

  • Attendance varies depending on topic.

  • Must be an exhibitor to participate.

  • Companies may rent lead retrieval scanners to capture attendee information.

What’s Included:

  • Exhibit Theaters are set for 200 – 250 people and located inside the Exhibit Hall

  • A/V (lavalier, podium mic, screen and projector, A/V technician and laser pointer)

  • Sign outside theater with schedule for the day to include company name, session title and speaker(s)

  • Listing on the ACMG Meeting Website, promotion in ACMG emails and in the mobile app

  • Discounted mobile app alerts announcing Exhibit Theater presentations (discounted price $600, limited availability). Purchase in the Exhibitor Resource Center.

 Exhibit Theaters

 

RULES AND REGULATIONS GOVERNING EXHIBIT THEATERS

An Exhibitor may not assign, sublet, share, or exchange all or any part of their Theater time with/or to another Exhibitor, organization or business unless prior written authorization has been obtained from the College. Due to the quick turnaround times between sessions, exhibitors may not put literature on chairs prior to the start of their sessions. A company representative may hand out materials at the entrance and/or scan attendee badges via the lead retrieval equipment as they enter.

PROMOTION
ACMG does not endorse, recommend or promote any products or services related to Exhibit Theaters. There can be no implication in any promotion materials, handouts, or enduring materials that the Exhibit Theaters are planned, sponsored by, or endorsed by ACMG. All marketing and promotional materials for an Exhibit Theater must include the following statement: “This Exhibit Theater is a promotional activity and is not approved for continuing education credit. The content of this Exhibit Theater and opinions expressed by presenters are those of the exhibitor or presenters and not of the ACMG.”

SPEAKERS
All speakers and moderators for the Exhibit Theater must be registered for the 2026 Annual Meeting (as full attendees or Exhibit Booth Personnel) and must be wearing their official Annual Meeting badges in order to be admitted to the exhibit hall. Exhibitors directing the Exhibit Theater sessions are responsible for ensuring all speakers and moderators are registered in advance of the session.

AUDIO VISUAL
ACMG has selected Freeman as its exclusive audiovisual provider and requires all Exhibit Theater sponsors to use Freeman for all additional audiovisual requirements or needs. Should a company require additional services than those provided, the company will be responsible for additional costs and will be billed directly by Freeman. All audiovisual presentations must be in PowerPoint format. The speaker and/or a company representative MUST deliver the PowerPoint presentations to the Speaker Ready Room (Baltimore Convention Center: Room 327/328) no later than 4:00 pm on Wednesday, March 11.

CANCELLATION
The deadline to cancel confirmed Exhibit Theater presentations is 60 days prior to the meeting and are subject to a 50% non-refundable fee of the total Exhibit Theater fee. No refund for cancellations less than 60 days prior to the meeting.